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Office Coordinator in Oeding at REG

Date Posted: 11/16/2017

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Oeding
  • Job Type:
    Admin - Clerical
  • Experience:
    Not Specified
  • Date Posted:
    11/16/2017

Job Description

POSITION PURPOSE:

The purpose of this job is to perform and continually improve the general administration functions of the plant site, which includes assisting both on-site and REG HQ in the functions of accounting, purchasing, receiving, employee hiring, payroll, compensation, benefits, training, plant security and community relations.


ESSENTIAL FUNCTIONS:

  • Develop ongoing general awareness of REG products, services and organizational structure. Be able to communicate information to customers by providing callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.

  • Handle and direct telephone calls from both internal and external sources to include transferring to appropriate office, setting up conference calls when necessary and scheduling appointments/meetings to facilitate

  • Research, draft and/or abstract reports prior, during, and after appointments, meetings, and conference calls as needed

  • Assist in the creation of presentations for meetings and events

  • Maintain the confidentiality of all information related to company business.

  • Assist in the administration of the operator timesheet system to provide proper reporting to the Human Resources department & Local contact point for holiday request of plant staff

  • Prepare expense report, code, and submit for payment to designated office

  • Coordinate the pick-up and delivery of express mail services & Process Sample Request for products and co-products Sales & Marketing divisions secure (Domestic & International); including sort all incoming mail

  • Coordinate phone and computer needs with IT department

  • Maintain spreadsheets to track inventory receipts, shipments

  • Initiate purchase orders and amendments for chemical, parts, services and/or special tools; arrange for submission and inspection for sample products as required; arrange close coordination with Plant Operations, Maintenance and Laboratory to assure timely execution of product and services sourcing activities as required.

  • Verify orders are received and entered correctly into the current procurement system

  • Scan delivery documents into ImageNow/Filing documents

  • Update Master Document Standard Operating Procedures as Management of Change (MOC) coordinator

  • Perform other duties as assigned


JOB QUALIFICATIONS:

Education Required 4-year degree in Administration (Accounting, Purchasing and or HR).

Experience Required One year office coordinator or customer service experience; strong verbal and written communication skills in English and in German.


Skills Required:

Microsoft Office Suite (Excel, PowerPoint, and Outlook)

Basic math skills

Good organizational and effective interpersonal skills


Information about the processing of personal data

1. General

This electronic job application site is run by Renewable Energy Group, Inc. and its affiliated companies (the Company). As a rule, the responsible entity (data controller) is Renewable Energy Group, Inc.

The Company collects, processes and uses any personal data provided to REG via this ADP job application site, including personal data contained in any attachment, (collectively referred to hereinafter as 'data') for the purpose of processing your application. Information regarding race/ethnicity, veteran status and disability status are collected on a strictly voluntary basis. Special types of personal data (i.e. information about political opinions, religious or philosophical beliefs, trade-union membership, health or sexual orientation) will not be collected.

Your data will be forwarded to fill open positions within Renewable Energy Group, Inc. and its affiliates worldwide.

2. Data storage

Your data is protected against unauthorized access through encrypted transmission and storage, a role and authorization concept, a data backup concept and physical security measures for the servers.

3. Data access

The relevant persons required to fill open positions within Renewable Energy Group, Inc. and its affiliated copies will have access to your stored data.

To ensure proper operation of the platform, selected employees of affiliates of Renewable Energy Group, Inc. may have access to the data as needed. In addition, Renewable Energy Group, Inc. may commission service providers whom support us with the operation and maintenance of the electronic job application site (“Service Providers”). Our Service Providers may be located in countries which do not provide the same level of data protection as your home country. Such Service Providers will only be engaged if all applicable legal requirements are fulfilled (e.g. EU Standard Contractual Clauses have been concluded with the Service Provider).

4. Data query, maintenance and deletion; right of objection

You can view and edit your data at any time in this ADP job application site. In addition, you have the right to have any data blocked or deleted by emailing adam.gross@regi.com. If you do not have your data deleted it will remain stored after the application process has been completed for other career opportunities that may become available at Renewable Energy Group, Inc. or an affiliated company.

Data Privacy Consent Statement

To continue the application process you must consent to the following terms. This data protection consent statement can be revoked at any time by emailing adam.gross@regi.com.

1. I hereby consent to the collection, processing and use of my data as described in the section “information about recruiting process.”

2. I consent that any special types of personal data in my application (including those contained in attachments), will treated in the same way as described in the section “information about recruiting process.”